When performing customs finalization reports, there are many factors to keep in mind to ensure accuracy and compliance with customs regulations. Here are important notes:
1. Understand legal regulations
- Circulars and Decree: Nắm vững các thông tư, nghị định liên quan đến báo cáo quyết toán hải quan, chẳng hạn như Thông tư 39/2018/TT-BTC và các văn bản hướng dẫn khác.
- Instructions of the General Department of Customs: Follow new announcements and instructions from the General Department of Customs to update the latest changes and requirements.
2. Prepare complete and accurate information
- Gathering data: Gather complete information on the amount of imported goods, exports, consumption, and inventory.
- Checking the data: Ensure the accuracy of data before preparing reports, avoiding errors and discrepancies.
- Related documents: Ensure documents such as invoices, bills of lading, and other documents are fully stored and ready to be provided when needed.
3. Use standard reporting templates
- Report templates: Use the correct reporting form according to regulations of the General Department of Customs. Make sure to fill out the report forms correctly and completely.
- Update latest templates: Monitor and use the latest reporting forms if there are changes from customs authorities.
4. Submit reports on time
- Submission deadline: Comply with the prescribed report submission deadline. Usually, settlement reports must be submitted annually or according to a specific settlement period.
- Electronic system: Submit report via electronic customs system (VNACCS/VCIS). Make sure to log in and upload report files on time.
5. Use supporting technology and software
- Management software: Use professional import-export management software to accurately track and calculate data.
- Electronic system: Make sure the computer system and report submission software work well, avoiding technical problems when submitting reports.
6. Store records and documents
- Long term storage: Store records and documents related to settlement reports for at least 5 years to serve customs inspection.
- Easy retrieval: Ensure records are systematically stored and easily retrieved when needed.
7. Check and compare regularly
- Internal comparison: Regularly check and compare data between relevant departments (accounting, warehouse, import-export) to ensure accuracy.
- Extraordinary examination: Carry out unexpected checks to detect and promptly correct errors or discrepancies.
8. Training and improving staff capacity
- Training staff: Train staff on processes and regulations related to customs finalization reports.
- Update knowledge: Continuously update new knowledge about import-export and customs regulations.
9. Communicate with customs authorities
- Coordination: Always cooperate and maintain good contact with customs authorities to promptly resolve arising problems.
- Consulting: Khi có thắc mắc hoặc gặp khó khăn, liên hệ trực tiếp với cơ quan hải quan để được tư vấn và hướng dẫn. Nhưng thông thường thì cán bộ hải quan sẽ chỉ giải đáp vắn tắt và không thể hỗ trợ chi tiết nên giải pháp khác là tìm tới một đơn vị chuyên nghiệp về báo cáo quyết toán như DH logistics Hải Phòng để có được sự hỗ trợ tốt nhất cũng như đồng hành cùng doanh nghiệp cho tới khâu sau thông quan.
10. Prepare for inspections
- Preparing documents: Be ready to provide documents and vouchers when the customs authority requests inspection.
- Internal inspection: Carry out periodic internal inspections to prepare well for customs inspections.
Thực hiện tốt các lưu ý trên sẽ giúp doanh nghiệp tuân thủ quy định, tránh các sai sót và rủi ro pháp lý liên quan đến báo cáo quyết toán hải quan. Nếu còn có thắc mắc gì, hãy here với chúng tôi để được tư vấn chi tiết hơn.